Agents

   Who is a clearing agent?

A clearing agent is a person who, for gain, acts for an importer, exporter, manufacturer or the holder of a license; or holds himself out as carrying on the business of acting for importers, exporters, manufacturers or holders of licenses; in performing any function under, or complying with any requirement of the Customs and Excise Act.

 Who Licences Agents

Clearing agents are companies or partnerships, which are licensed by ZIMRA to operate in Zimbabwe. The clearing agents’ license expires on 31 December of the year for which it was issued, and should be renewed if one wishes to continue operating. For a license to be renewed, submission of electronic application for renewal should be done on or before the 31st of October. The F64 is now lodged online in the ASYCUDA system.

Requirments

   What is required to be licensed as a clearing agent?

Any person who wishes to be licensed as a clearing agent shall submit an application in form No. 64 (fully completed and signed including telephone numbers and e-mail details) and furnish the following particulars or documents:

  • (a) the name under which the clearing agent will operate and the address of its principal office in Zimbabwe;
  • (b) where the applicant:
    • i.is a company, certified copies of the certificate of incorporation under the Companies Act [Chapter 24:03], and of the memorandum and articles of association of the company, together with the names of all shareholders and the directors of the company;
    • ii.is a partnership a certified copy of the partnership agreement, together with the names of all the partners;
  • (c)evidence that the clearing agent has the necessary resources to conduct customs business;

   Continuation of a registered Agent..

  • (d)CR14 showing all the directors
  • (e)finger prints for employees and directors duly vetted by Police once every three years
  • (f)curriculum vitae and certified academic and professional certificates for employees authorised to lodge entries with ZIMRA (employees should have received formal customs clearance training and have a minimum of one (1) year experience and a minimum of 5 O levels including English, Mathematics or Accounts.
  • (g)one of the directors has to have a customs qualification and a minimum of 2 years customs experience.
  • (h)current bank statement
  • (i)confirmation Letter of membership of a recognised clearing agent association
  • (j)lease agreement / proof of ownership of premises
  • (k)balance sheet and detailed asset register for previous financial year
  • (l)submit any additional details of countrywide office network and/or Agent to Agent Agreements for the ports where business will be conducted.
  • (m)NSSA clearance certificate.

   Document Submission

If the Commissioner approves the application he shall call upon the applicant to enter into a bond, with sufficient surety for the due observance of all relevant provisions of the Customs and Excise Act. A license shall be issued after registration of the bond and payment of the prescribed annual license fee.The above copies should be submitted to :


Head Transit Management

Zimbabwe Revenue Authority

National Agents Bond Office

2 Maasdorp Avenue

Belgravia


NB: You can download the document under Support=>Articles/Documents Tab